Planning an event?
Woohoo! You’re planning to engage alumni and cultivate involvement and investment in James Madison University. We look forward to partnering for success with you!
Use these steps to get started.
Step 1: Submit Event Support Form
Complete the Event Support Form to let us know more about the event you would like to plan.
Requests must be received at least 2 months in advance of your event. Last minute event assistance cannot be guaranteed. In addition, your event will not be included on the Alumni site or in emailed event digests until we have received all necessary information.
Please Note: If you are an Alumni Leader planning an event associated with an Alumni Chapter or Regional Ambassador, please submit the Event Request Form in lieu of the form listed above. The Alumni Chapter & Regional Ambassador Event Request Form can also found on the Alumni Leader Resources webpage. Thank you!
Step 2: Reserve On-Campus Space
If you are having your event on-campus, you will need to make sure you have space reserved to hold your event. Find information on room reservations and parking.
Step 3: Book Your Hotel Block
Hotel Madison is the premier hotel partner of the JMU Alumni Association and is a great place to book a room block for your event. Don’t forget to mention the Alumni Club for a special discount when you call! View a full list of hotels in the area.
Step 4: Order Catering
Time to feed your guests! If you are hosting an event within a JMU facility space all food and beverage options must be provided by or approved by Aramark.
Pro tip: The entire Office of Alumni Relations' staff are big fans of the spinach dip!
Step 5: Football Tailgating
It’s game day! JMU Athletics offers a variety of options for group tailgates on football games days. Click here for more information.
Step 6: Spirit Packages Form
Grab your poms! Fill out the following form to receive special Spirit Packages for your event.
Step 7: Promote Your Event
Be sure to share out your event link on social media platforms to collect registrations! Your event will be included in Office event digests and the full events calendar.
Step 8: Monitor Registrations
You will receive your updated registrant list from the office a total of two times: Once at a month out from your event; Second following the close of your registration. These lists will include contact information, grad years, dietary needs, and other pertinent information of your guests.
Step 9: Budgetary Information
The Office of Alumni Relations is proud to offer budgetary assistance through the collection of registration fees to our campus partners. For more information regarding invoicing, refunds, and reimbursements please contact the Office at alumni@jmu.edu
Step 10: Event Day!
You've put in the work and now it is time to welcome your guests back to campus!